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This is...
One Global Community . com
STRATEGIC PLAN
To
Help You Create, Set Up and Operate...
Your... Community Center
This Strategic plan has suggestion...
That will help you organize... Your center.
Your strategic plan does not have to be the same as below...
You can tailor this
plan...
To the needs of your community.
The resources you have to work with,
the talents of people in...
Your community and using contributions from the whole Community...
Will make Your Community Center viable.
Good Luck, AI
Preface...
A strategic plan is a
statement by...
Your... Community
Center
That
shows you know where you are going...
Creating the community center you have in your mind.
And
it...
1.
Helps the visionaries from your community get organized.
2.
Provides for efficient use of resources.
3. Clearly
describes to the newcomer;
mission, goals, and
objectives of the center.
4.
Using
a strategic (similar to a business, marketing, organizational) plan.
5. Your
center can use this plan to implement your ideas.
6.
This plan gives you ideas about how to, get and ask for help!
The
following is a sample strategic plan.
You
are welcome to use it as a guide...
In creating your own plan.
Some general rules to
follow are:
(1) Be clear and
concise in each statement.
(2) Use an outline
form, not prose, because it is easier to identify the meaning of your words.
(3) Keep the format as
formal as possible, i.e. contents, introduction, body, summary.
Table of Contents
1. Introduction
2. Mission and Goals
3. Organization Chart
a. Chain of command
b. Description of
duties c. Line versus
assisting personnel d. Chairperson of
meetings
4. Personnel and
Staffing Policy
a. Officers
b. Assistants c. Volunteers d. Paid employees e. Salary cap
f. Expenses
g.
Benefits - health and life insurance
h. Other personnel concerns
5. Fund Raising
a. Overview of
donations
b. New ideas c. In-Kind donations d. Grants and Gifts
6. Communications
a. Provide
Information to Board Members
b. Create Newsletter for Active
Participants d. Provide for Press Releases
7. Services a
Community Center Will Provide
a. A center for
Community Needs b. Feed and clothe
the elderly and poor c. Public education and awareness
i.
Your community center guidebook ii. Environmental
pamphlets iii. Community center shared information
iv. Resources Guide
d.
Emotional support systems e.
Information gathering hub f.
Community surveys g. Community Inter Net
information
8.
Summary
1. Introduction...
Building Community
Centers as a Non-profit organization or Not...
Non-profit
institutions need strategy far more than profit- making organizations.
Their goals are more
complex, their sources of support are more complex, and the interaction between
their support and performance is more complex,
Consequently, the
problem of identifying optimal policies and potential strategies must be
inherently more complex.
The goal of most
non-profit institutions is clear enough.
Get as much as
possible in the way of resources; do as much as possible with these resources.
In the strategic
planning process, management ( the Community ) decides on the goals of the organization and the
main strategies for achieving these goals.
A goal is a
statement of intended output in the broadest terms.
It is normally not
related to time. Goals normally are not quantified, and hence cannot be used
directly as a basis for a measurement system,
The purpose in a
statement of goals is to communicate senior management's
decisions about the aims and relative priorities of the organization, and to
provide general guidance as to the strategy that the organization is expected to
follow.
Although every
organization has one or more goals, many organizations give little attention to
articulating these goals.
Such an exercise
will greatly facilitate later steps in the management control
process. An objective is a specific result to be achieved within a specific
time, usually one or a few years.
A statement of objectives is a key element in
a management control system because an organization's
effectiveness can be measured only if actual outputs are related to objectives,
In general, goals
relate to strategic planning, while objectives relate to programming. If
feasible, an objective should be stated in measurable terms.
2. Mission and Goals
Suggested Mission statement:
To
Cultivate a Spirit of Community for All People.
Suggested Goals of a
Community Center
1. To help
physically create and maintain a community center.
2. To create
opportunities for people to come together in a
safe, caring, and inclusive way to help one another.
3. To provide the
education and communications support necessary to connect people with their
community, and
then connect their community J with the world.
4. To develop
projects that promote a more peaceful, pollution free planet.
5. To use The
United Nations Declaration of Human Rights as an ethical model for individuals
and Community Centers.
6. To work
together as a world community, through a network of community centers, to
provide the necessities of life to all people.
Community Center... Objectives:
To
adhere to our mission and to achieve our Goals
We now need funding
or in-kind donations...
To accomplish the
following:
1. Note: Free to use One Global
Community. con...
For reference, copy and print out information.
2. To print and
distribute a Community Center Newsletter/newspaper.
3. To equip and
staff the Community Center office.
4. To operate and
maintain a communication networking system.
5. To develop a
plan to raise money for operating expenses.
6. To establish
committees that help people in the community.
7. To
distribute brochures for fundraising and community education.
8. To acquire and
distribute merchandise and educational
material to members of the community.
The above
information about your mission...
Goals
and objectives present You with the foundation...
For
developing a sound strategic plan.
A strategic plan
based on your mission, always cognizant...
Of our long-term
goals, and using your immediate objectives...
To accomplish your
goals.
With all that in
mind...
Please consider the following example:
One of your Goals
is to set up a community center.
a. We need a package
(web site / guidebook / newsletter / newspaper)
Describing how to help the community set up your center
b. A person to be in
charge
c. A Brochure to
send out requesting community support
d. Money,
Donations... for lease,
lights, phone line.
e. A Board of
Directors to finalize the organization
f. Volunteers to
build a database of names and needs Volunteers to...
"Surf the Hood" to determine
needs
g.
Someone to maintain the phone lines for questions coming in.
What a lot of stuff
to do...
Before we get anything done...
That's a plan! an
operating plan to accomplish one goal.
In back of it all is
the kid with no boots for this coming winter...
Two
doors down from you with no way of telling anyone about the need.
That is one example
of the mission, the goals, and the objectives, all
wrapped up in one
down-to-earth scenario that we can all relate to.
You'll need a lot of
help to run this organization.
Your sacrifices will
be appreciated in the future by many people.
Thank you for your
efforts today. Your task is not small.
You are redefining
community. You will meet with a lot of resistance along
the way.
Your strategic plan will keep you on course.
A clear understanding of Mission- Goals, and Objectives is essential for each one of you.
Even though these concepts are very difficult for
some of us they must be mastered to move on together.
Below is the
Organization Chart, Staffing Plan, Fundraising Plan, Communication Plan, and
Services Plan.
All of these
together make up your Strategic Plan of Operations for your Community Center.
3. Organization
Chart
The purpose of
this portion of the Strategic Plan...
Is to
describe the structure of the organization.
Have a board of
directors meeting. Decide to formalize the structure of the community center.
Expand the board to
the number of members needed.
Install four of
those members as operating officers.
This action
establishes a chain of command from the board of directors through the president
and on to the vice president, treasurer, and secretary.
This action
clearly delegates responsibility.
Chain Of Command
The president is
directly responsible to the board of directors.
The vice president,
treasurer, and secretary are there to assist the president in carrying out the
goals of the board of directors.
Description of
Duties
The President
will assume the role of and take responsibility for the communications between
the board and the officers.
In addition, the
president will maintain a proper
rapport between agencies and organizations necessary in the process of
maintaining a community center.
Responsibilities
1. The president
will be responsible for maintaining the highest ethical standards throughout the
organization and insuring that the ideals of the organization are adhered to.
2. The Vice
President is the business manager, responsible to the
president for implementing the objectives of the community center.
Fundraising,
staffing, public relations, and general management functions all are the
responsibility of the vice president. In addition the vice president will assist
the president at the board of directors meetings.
3.
The Treasurer is
responsible for the establishment of a sound financial record keeping system and
review of ongoing expenses and income.
The treasurer is
responsible for the implementation of financial guidelines from
the board of directors as well as insuring the continued legality of the
501(c)(3) designation from the IRS.
4. The Secretary is
responsible for assisting the president, recording the minutes of the meetings
of the board of directors, and for editing written materials of the
organization.
Line Versus
Assisting Personnel
The chain of command
is the line of authority through an organization.
It is
how things get done.
Someone on the board
of directors recommends a plan of action and the motion is seconded.
The board votes on
the motion, and if a majority of the board agrees.
The president is
given the order to implement the plan, or at least do those things necessary
to achieve those objectives in the plan.
At this point the
president directs the appropriate officer in the organization to implement the
plan, suggesting a few possible alternatives to achieve the desired results.
The officer then
directs the volunteer staff to do portions that can not be done by the officer.
Upon completion of
the plan, the officer reports the results to the president, who presents the
results to the board of directors.
The volunteers are
the assisting personnel.
Their compensation is
determined by the operating officers who are regulated by the board approved
budget.
Chairperson of The
Board of Directors
Meeting It was proposed, a motion made, the motion seconded,
and voted that Ms. X become the chairman of the board of directors of your
community center.
The board should
create bylaws, elect a chairman to preside over their meetings, and apply for a
501(c) (3) non-profit status as soon as possible.
Budgeting
It is the
responsibility of the officers of the organization to create a budget for the
year and present that budget to the board of directors for approval.
The budget
will consist of
projected income and estimated expenses for that period.
The board will edit,
change, review, and vote on the adoption of the budget as an operating guideline for the year.
Any
changes to the budget must be approve by a majority of the board of
directors.
4. Personnel and
Staffing Policy Plan
It is the duty and
responsibility of the board of directors to elect officers of the corporation.
It is the duty and
responsibility of those officers to hire people to accomplish the goals adopted
by the board of directors. To do this a budget must be created.
Approved by the board, and funds
requested from contributing parties to accomplish the mission, goals, and
objectives of the board of directors.
With those
responsibilities in mind, a budget is created addressing the
needs of the center with respect to the mission Statement and the goals.
Whenever possible volunteers will do the work needed to conserve
funds for the
direct benefit of the needy.
a. Officers
The officers in
the corporation will perform the duties described herein with the assistance of
paid employees called assistants, and unpaid employees called volunteers.
The officers will
exercise prudent judgment in the hiring of employees.
The officers will
hire only those employees needed to accomplish specific. objectives necessary to
execute the goals of the organization.
b. Assistants
An assistant is a
paid employee working directly for an officer of the corporation.
The assistant will
comply with the operating policies of the organization, faithfully, honestly and
with the highest integrity.
c. Volunteers
Volunteers are not paid. They help employees of the corporation accomplish
their objectives. They donated time is a key factor in the success of the
organization.
They may include members of the Board, officers in the corporation, as well
as members of the community...
Committed to the mission and goals of the Community Center.
d. Paid Employees
Full-time employees
of the Community Center will be compensated for their efforts according to
their skills and contribution to
the organization.
Based on the
employment market in our operating area.
Occasionally
part-time employees will be necessary to hire for the completion of specific jobs.
Jobs that
are short-term in nature. These positions will be filled as needed
e. Salary Cap
It is the policy of
this organization that a salary maximum for all paid employees will be necessary
in order to assure that the maximum amount of revenue.
And can be allocated
to our goals rather than the personal enrichment of individual.
No paid employee will take
more than the board deems fit.
f. Expenses
Legitimate expenses,
necessary to carry out the goals and objectives of the organization, will be
paid for by the organization.
No
personal expenses will be paid by the organization.
All expenditures for
expenses will be recorded and specified
in the annual treasurer's report to the board.
They will include the following
and any other necessary expenditures: Telephone
All telephone, fax,
modem, computers, etc. Equipment and service charges necessary to accomplish the
goals of the organization are considered legitimate expenses.
g. Travel
It is not necessary
to travel. Occasionally, training or a conference may be necessary.
Prudence and common
sense must rule the capital expenditures of your organization.
Therefore, all
travel expenses must be meticulously recorded
and reported immediately to the treasurer for payment.
h. Current, Fixed,
Variable expenses
A current expense is
one that is incurred and paid within a normal time frame considered to be in
compliance with sound accounting practices.
Normally one month
is the acceptable period for this cycle.
Exceptions to this
rule can be made with the permission of the Treasurer.
Fixed expenses are
those expenses that occur regularly at the same dollar amount, ego equipment
leases or rent.
Variable expenses
are those expenses whose dollar amount changes each accounting period.
They include telephone, supplies,
etc.
i.
Benefits: Health and Life Insurance
Full-time paid
employees of the corporation will have health insurance coverage for themselves
and their family members when not covered by another family member's insurance
carrier, paid by the center.
A term life insurance policy for
paid employees of the community center will be available at a very reasonable
value.
j.
Other Personnel Concerns
Occasionally unique
circumstances dictate specialized talent must be hired to accomplished specific
tasks.
These personnel will
be compensated at a rate to be determined by the operating officers.
5. Fundraising Plan
a. Overview Of What
Has Happened at your Community Center So Far
List donations
here...
b. New ideas -
Projects Pending
Fund raising for
community needs, grant writing, set up a community
center in our neighborhood,
develop outreach program to our community, press
release for radio,
TV, newspapers,
develop a business strategy for increasing cash flow, develop general community
center work projects,
raise money to print
community newsletter, find and go after donations.
Develop data base
system for community needs create fund raising program, develop agenda for
social programs to be addressed by you, e.g.
Have monthly
clothing exchange, seasonal sports equipment exchange, shoe/boot size database for every
child in neighborhood, needs analysis by family, etc. etc. etc.
d. In kind donation...
c. Grants and Gifts...
Statistically Grants
represent only 10% of revenue for non-profit institutions nationwide.
Consuent1y our
strategy for revenue enhancement must concentrate on the 90% that can be raised
from other sources such as private donations and selling services and products.
Don't wait, start
raising money now. Show any prospective donor that you mean business when it
comes to community...
6. Communications Plan
a. Provide information
to Board Members
b. Create monthly
newsletter for involved people
c. Create updated
community guidebook for general information
d. Provide for press
releases
7. Services a Community
Center Will Provide
a. A center for
community needs, b. Feed elderly and poor, c. Clothes for the needy, d. Public
education & awareness publications etc.
b. Ecological news
etc.
c. Environmental
conscientiousness pamphlets etc. Community center newspaper / newsletter etc.
d. Emotional support
systems,
e. Information
gathering hub,
f. Community
surveys,
g. Community
Internet information etc. and much more
Summary
As
Per the Meeting of Your Board of Directors,
Your
Objectives Are:
1. To set up a
permanent Board of Directors immediately
2. To elect officers
immediately
3. To look for a
location for a Community Center
4. To formalize the
organizational structure with job descriptions
5. To prepare a press
release by a specific date
6. To prepare
presentation on Community Status 7. To determine your mission statement
8. To ratify and
approve the existing organization and build on it by a specific date
That's it...
Use what you want from the above...
One Global Community . com
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